NewCon Steel® · Technical documentation
Steel receiving and traceability checklist
A working checklist for comparing received steel with the order, takeoff and batch documentation. Record quantities, identification and discrepancies before completing receiving.
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Prepare the record
Identify the project, order number, date, delivery location and person recording receipt. Gather the order, packing list, takeoff or drawings and relevant material documents.
The CSV template contains checks and empty cells for result, observations and evidence. Use “Conforms”, “Discrepancy”, “Pending” or “Not applicable”, according to the available documentation. A pending check does not mean acceptance.
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Receiving and traceability checks
| Check | What to verify | Reference |
|---|---|---|
| Order and destination | Compare supplier, order number, destination and shipping reference. | Purchase order and shipping document |
| Drawing revision | Record the takeoff or drawing revision used to identify the parts. | Approved takeoff or shop drawing |
| Bundles and identification | Compare bundle and part labels with the packing list. | Packing list and labels |
| Quantities | Record received quantities and shortages or surplus using the order units. | Order and packing list |
| Section and thickness | Compare product identification with the ordered section and thickness. Record items awaiting verification. | Order specification and project data sheet |
| Material batch | Record the batch identifier and the document linking it to the supply. | Batch material certificate and order traceability |
| Visible condition | Record dents, deformation and visible damage to coating, packaging or labels. Attach identified photographs. | Photographic record and receiving document |
| Included accessories | Check connections, fasteners and accessories only against the list included in the offer. | Bill of materials included in the order |
| Discrepancies and closure | Describe each discrepancy, the party reviewing it and the response received before closing the record. | Discrepancy record and supplier response |
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How to document a discrepancy
- Identify the order, affected bundle or part and document revision used.
- Record the quantity and description of the discrepancy, with photographs and date.
- Request review by the party responsible for supply and keep the response with the record.
- Keep pending items identified so they are not confused with material already reviewed.
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Use and scope
This checklist organizes documentary and visual receiving. It does not certify material, replace testing or independently define structural acceptance or erection safety procedures. Apply your contract specifications and responsibilities.
Traceability requires linking the part or bundle to the order and documented batch. If that link is unclear, record the item as pending and request the information before closing the record.
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Continue your request
Identify the order, product and document you need.